Privacy Policy

Privacy Policy

Updated: April 14, 2025

LEGAL DISCLAIMER

ViableWork Solutions is not a law firm, and the information, services, and materials we provide do not constitute legal advice or services. All content and recommendations are for informational purposes only. Nothing in our services creates an attorney-client relationship. We recommend that clients consult with qualified legal counsel regarding specific legal issues, employment matters, and regulatory compliance requirements.

INTRODUCTION

This Privacy Policy ("Policy") describes how ViableWork Solutions ("ViableWork," "we," "our," or "us") collects, uses, and protects your personal information. This Policy applies to our website, consulting services, and our relationships with HR technology partners including Rippling, Hi-Bob, and Go1. By using our services or visiting our website, you agree to the terms of this Policy.

INFORMATION WE COLLECT

Website Visitors

When you visit our website, we collect a minimum amount of information:

Basic contact information (name, company name, email address) only when voluntarily provided through our contact form
Technical information necessary for website functionality
Cookie data for essential website operations

Client Information
For clients utilizing our services, we collect:

Business contact information
Company details necessary for service delivery
Information required for implementation of HR technology solutions
Communications and correspondence records

COOKIE USAGE AND MANAGEMENT

Types of Cookies
We use essential cookies to ensure basic website functionality and improve user experience. These cookies are necessary for our website to work properly and cannot be disabled.

Cookie Management
You can manage cookie preferences through your browser settings:

Chrome: chrome://settings/cookies
Firefox: about #privacy

Safari: Safari > Preferences > Privacy
Edge: edge://settings/privacy

Please note that disabling cookies may affect basic website functionality.

HOW WE USE YOUR INFORMATION

We use collected information to:

Respond to your inquiries and provide requested information
Deliver consulting services and technology platform support
Maintain and improve our website functionality
Communicate about services and updates
Comply with legal obligations

INFORMATION SHARING

We do not sell, rent, or trade your personal information. We share information only:

With Rippling and Hi-Bob, when facilitating your engagement with their services
With Go1, when necessary for platform implementation and support
With service providers who assist in our operations
When required by law or to protect our rights
With your consent.

CONFIDENTIALITY AND DATA SECURITY

Protection of Information
We treat all business information, employee data, technical details, pricing information, and strategic plans shared during our engagement as confidential information. We maintain appropriate security measures to protect your information and require our personnel to comply with confidentiality obligations.

Virtual Meeting Security
For virtual engagements, we implement secure meeting protocols including unique meeting IDs, password protection, and controlled screen sharing. All participants must follow our security guidelines to maintain confidentiality of virtual sessions.

Data Handling
We collect and process only the information necessary to provide our services. All data transmission occurs through secure channels, and we maintain appropriate access controls. In the event of any security incident, we will promptly notify you following our incident response procedures.

DATA RETENTION

We retain your information for as long as necessary to:

Provide requested services
Maintain business records
Comply with legal requirements
Support business operations

DATA PROTECTION RIGHTS

You have the right to:

Access your personal information
Request correction of inaccurate information
Request deletion of your information
Opt-out of marketing communications
Withdraw consent for data processing

THIRD-PARTY SERVICES

Our website may contain links to third-party websites. This Privacy Policy does not apply to those websites. We encourage you to review the privacy policies of any third-party sites you visit.

HR TECHNOLOGY PARTNERS DATA

Rippling and Hi-Bob
As a referral partner for Rippling and Hi-Bob:

We facilitate your introduction to these platforms
Your direct relationship and data sharing will be with these companies
We may access platform data only as authorized by you for advisory purposes
Platform-specific privacy concerns should be directed to Rippling's or Hi-Bob's privacy policies

Go1 Platform
As a Go1 reseller:

We access platform data as necessary for implementation and support
We follow Go1's data protection standards
We process data as required to provide reseller services
Platform-specific privacy concerns related to underlying technology should be directed to Go1's privacy policy

CHANGES TO THIS POLICY

We may update this Privacy Policy periodically. Changes will be posted on our website with an updated "Last Updated" date. Continued use of our services after changes constitutes acceptance of the updated Policy.

CONTACT INFORMATION

For questions about this Privacy Policy or our privacy practices, please contact:

ViableWork Solutions
Email: [email protected]

Last Updated: April 14, 2025